Deadline
If you have already submitted your winter 2024 offerings please disregard this message. Planner closes for courses requesting a university classroom on Friday, June 7. Planner remains open for courses using an arranged time/location, departmental space, and distance (EX) sections. Any offerings not submitted by this date will need to wait until the planner reopening in late July.
Proof Period
The planner will reopen for the offerings review period from July 22 – Aug. 4. Once the planner reopens, you can submit any changes or new sections you did not submit for winter 2024 before the planner closed. This proof period will allow departments time to submit their offerings prior to courses being viewable on MyUI and Schedule Builder on Aug. 5.
Off-Cycle Courses
If your department submits off-cycle courses, please be sure to double check the start and end dates.
Updating Winter 2024 Course Offerings
Scheduling regulations, departmental class-hour allocations, and information on contact hour calculations are located on the Office of the Registrar's website.
Course Offerings and Federal Financial Aid Compliance
The University of Iowa is a standard term school for purposes of federal financial aid. The Department of Education’s federal compliance issue relates to courses that start before, or end after, the published semester dates. These dates can be identified using the MAUI Academic Calendar within the grey session banner unless an alternate collegiate context calendar exists. Courses with dates that do not fall within University begin and end dates for the session will not be approved, even if the course may have been approved in the past. Instructors will need to adjust the dates to fit within the semester.
Date Validation Compliance
Course offerings with section dates that do not align with or fall within the university standard begin and end dates of the session will be restricted from submission into MAUI workflow. This includes date alignment with any courses that follow collegiate context calendars. Session date compliance action is essential to our institution adhering to federal compliance policy regulated by the Department of Education. Please see the Academic Calendar for verification of off-cycle dates. More information related to financial aid compliance policies can be found at Course Offering and Department of Education Financial Aid Compliance. Please send any questions related to offerings compliance via email to Registrar Offerings Compliance or by phone to Char Maher (5-0221) or Renee Houser (5-1202). As a result of the date validation programming in the MAUI Planner, Classroom Scheduling encourages departments to allow plenty of time for submission for any off-cycle section.
TILE Classrooms
To request a TILE classroom, the instructor is required to have TILE training. If the instructor changes after the initial assignment of a TILE classroom, a room modification may occur IF the replacement instructor is not TILE-trained. For more information about TILE and training, see the TILE website.
Class Time
When requesting a university classroom, remember to offer your courses according to the approved class times time-block model. If you feel you have reason to appeal these class meeting times, the department chair should e-mail a justification to Renee Houser to request an exception. The Associate Provost for Undergraduate Education will make the final decision. See Exceptions to Standardized Time Block Schedule for more information.
Submit Course Sections to Workflow
The Submit to Workflow tab must be clicked to finalize submission of sections to workflow. If this step is missed, the request will not be submitted to the Office of the Registrar, no room assignment will be made, and the section will not appear on MyUI.
Sections That Will Not Be Offered
Please delete sections from the planner that will not be offered this session. This does not delete the course from the MAUI Course Library or General Catalog; it only indicates that the section will not be offered this session.
Proof Copy
The Proof Copy link is located on the left-hand side of the MAUI Offerings Planner screen in the shaded area. To view the proof copy, select the fields to be displayed by using the arrow. Change the session date on the upper-right side of the screen and press the Go tab near the bottom of the page. A proof copy can be requested at any time and will show real time changes.
Assistance
For any assistance, please access Planner Help on the left-hand side of the MAUI Offerings Planner screen in the shaded area for access to course offering help guides. Additionally, there is a link for Planner Support where questions may be emailed to classroom scheduling staff.
Updates During Planner Closed Period
Offerings Planner module in MAUI will remain open to create and update sections in planning status during the planner closed period. Users will need to wait until the planner reopens to submit sections requesting a university classroom assignment to workflow. All other sections not requesting a University Classroom can be submitted in workflow at any time. Planner is always open for instructor, textbook, MyUI descriptions, registration information, section requirements and recommendations entry, and updating waitlist plans.
DEO and Campus Address Information
Check MyUI for current college/departmental information. Please email any changes to Registrar Academic Structure.
Questions?
If you would like course offerings training or have additional questions, please e-mail reg-maui-support@uiowa.edu.
