This message is intended for those Academic Departmental Administrators, DEOs, and Collegiate Administrators.
The Office of the Registrar is pleased to announce that the vast majority of fall 2020 courses have been updated and scheduled based on the COVID Campus Update messaging on June 17, 2020. While we have done our best to update as many courses as possible, additional changes may be made to course locations and teaching modality due to extenuating circumstances. Please continue to check MAUI/MyUI regularly, as adjustments to a small number of courses will be ongoing.
Proof Copy and Course Offering Review
Proof Copy Review - Due to the volume of changes interpreted from spreadsheets and emails, we ask that departmental staff review their schedule of courses or proof copy prior to class start. Please remember to go out and review your time/location, credit hours, enrollment, instructor, textbooks/resources, seat reservations/restrictions, course description, etc. If you find any courses that are in need of updates to credit hours or time/location, please submit a revise offering form.
Zero Enrollments- Please send all course cancellation requests with zero enrollment to reg-maui-support@uiowa.edu.The Reg-MAUI-Support Team will then seek approval from the Office of the Provost before cancelling the course.
Offering Planner Workflow - Departments can now resume submitting changes through workflow. However, any changes in modality from F2F to all virtual, hybrid or blended in the case of 49 max enrollment or below or instances of 50 max enrollment or above from virtual to hybrid or blended requires the same process as before, no workflow slips prior to the approval process. Email should include subject, course, section number with justification for desired modality with meeting pattern description information for update in MAUI.
Registration Information - To aide students in understanding their classroom rotation, please enter this information under "Registration Information" within your Course Offering. This is particularly helpful for blended or hybrid courses but can be used for any course offering. The "Registration Information" area is a text field within the course section in Offerings Planner. If there is more than one section of the course and all sections do not follow the same learning type, please use the MyUI Section area instead of the MyUI Course area on the offering.
Temporary Alternative Work Arrangement (TAWA) - As these requests come through and courses need to be moved online, please send the course, section number and instructor as well as indication of TAWA request to Renee Houser. These will be reviewed by the collegiate office and the Office of the Provost. After receiving confirmation from Renee Houser that the Office of the Provost has been notified, the department will then need to submit a Revise Offering Form to request changes to the course information. Please include whether the learning type will be Blended, Asynchronous, or Synchronous in the "Reason for Change" area. The Classroom Scheduling team will update the Learning type in MAUI when making updates to the course.
Room Occupancy Guidelines
Updating Enrollment Counts- Rooms were assigned based on the optimum enrollment counts in MAUI when the data was pulled in June. If your enrollment counts need to be adjusted, MAUI will only allow adjustment up to half the room capacity.
Hybrid/Blended Counts - Some departments are using a blended or hybrid modality for their class pedagogies. For these courses a portion of the students will be face-to-face, while the other students will be online. If enrollment counts need to be adjusted for these courses, putting them beyond 50% occupancy, please contact registrar-room-res@uiowa.edu.
Departmental Space - The new occupancy guidelines put in place were implemented for University Classrooms maintained by the Office of the Registrar. Departmental spaces such as labs and practice space will remain in their originally scheduled rooms unless the department updates the course location information. We expect departments to follow the same occupancy guidelines put into place for University Classrooms as directed by CIMT. In some instances, to reduce classroom density, some students will attend class in person while other enrolled students will participate remotely. If enrollment counts need to be adjusted for these courses, putting them beyond 50% occupancy, please contact registrar-room-res@uiowa.edu.
Waitlists - In many departments, courses sections are in high demand and waitlists are active. It has previously been common practice to encourage students to attend, in person, courses that are full in case a waitlist seat opens. With physical, face-to-face space being limited, we want to encourage departments and advisors to check modality and enrollment before making this recommendation to ensure maximum space occupancy guidelines are being followed.
Student Assistance
There will also be a student email sent out soon, upon approval, to review schedules in MyUI.
There are a few links included in that communication that will help them better understand the fall 2020 course schedule.
