Reminder: Review Inactive Courses

This message is being sent to all academic departmental administrators (ADAs) who have inactive courses up for review in fall 2024. Please disregard this email if you are listed as an ADA but don't serve in a role that works with inactive courses. If you get this message in error, please forward it to the appropriate individual within your unit.

This is a reminder that a form for every course listed below will begin routing through Universal Workflow next Wednesday, Sept. 25.

Fall 2024 Inactive Course Review Schedule

Inactive Course(s) for Department

The course(s) listed below are up for review as they have not been taught since fall 2021 (i.e., no students enrolled at the end of a semester or summer session) or have never been taught. You can use the Inactive Courses Workflow report in the MAUI Course Library dashboard to see if you still have actions to take.

ABCD:1234:XYZ1

Steps for ADA Review Period

Departments should review each relevant workflow form and indicate whether a course should be dropped or kept as active. During the review period, any user may view, comment on, or update the forms in MAUI. Forms are not active yet in Universal Workflow at this time, allowing multiple users to edit the forms before they are routed to the academic workflow DDEOs.

The steps are as follows for the ADA review period:

• See the full list of your department's course forms in MAUI, or manually navigate to the Inactive Courses Workflow in the MAUI Course Library dashboard.
• Select "Fall 2025" in the session box.
• Use the other boxes to filter by academic unit, course subject, and/or status.
• Update each course form with a status of either "keep" or "drop" (must include a rationale when recommending to keep a course).
• Click "save" on each course form to save your work.

DDEO Approval in Universal Workflow

On Wednesday, Sept. 25 all forms will automatically route to the workflow inboxes of the deans, directors, or departmental executive officers who serve as academic workflow DDEOs. The forms will reflect edits made to them in MAUI prior to this automatic routing. This person must take action on each form to advance it in workflow, confirming the "keep" or "drop" recommendation for each course.

Please coordinate the approval process within your unit to prevent duplication of effort and/or erroneous dropping of courses. Once a form is active in workflow, it cannot be revised by ADAs.

Additional Information

Please refer to the Inactive Course Review web page for more information and step-by-step instructions. Contact reg-course-approval@uiowa.edu if you have any questions.