Student Academic Services User Group Meeting Agenda

Student Academic Services Users Group - Oct. 16

9:30–11 a.m., Wednesday, Oct. 16, 2024 - Add Meeting to Calendar

If you have trouble adding this meeting to your calendar, please reach out to jessica-alberhasky@uiowa.edu.

Agenda

  • Textbook and Resource Q&A - Jessica Alberhasky and Alysha Ahlf - Office of the Registrar; Helen Hansen - Follett, Iowa Hawk Shop; Valerie Henessee - ICON Direct; Mahrya Burnett and Faith Gordy - University Libraries
  • MAUI Help Site Glossary - Alysha Ahlf and Tiffany Fowler - Office of the Registrar
  • Course Category Workflow - Brittany Benda - Office of the Registrar; Jennifer Noyce - Pomerantz Career Center 
  • Update on Inactive Course Process - Brittany Benda - Office of the Registrar
  • Final Exam Updates and Reminders - Caroline Jens and Kristen Becker - Office of the Registrar
  • Degree Audit Reminders - Emily Johnson - Office of the Registrar
  • Registration Holds and Day/Time Assignment Communication - Brooke Merkel - Office of the Registrar

Announcements 

Degree Audit

  • As a reminder, degree audits for students who have declared a program of study were updated over the spring and summer as needed to match any edits in the 2024–25 General Catalog. Fall is a good time to make sure your degree audits function as expected.
  • Any curriculum updates need to first be entered into the 2025–26 General Catalog during the Nov. 4, 2024–Feb. 3, 2025 editing period to be reflected on degree audits in the future. The degree audit team reviews all catalog pages with active degree audits and makes necessary audit updates based solely on catalog edits.

Exam Deadline 

  • Spring 2025 midterm exam needs opened Sept. 30
  • The spring 2025 final exam needs tool will be open Dec. 16–Jan.15

General Catalog  

Grades 

  • Fall 2024 midterm class lists are open Oct. 10–24
  • Fall 2024 final grade submission will be open Dec. 11–27

Offering Planner Deadlines and Updates 

  • Nov. 5, 2024 –Jan. 19, 2025, the fall 2025 Course Offerings Planner is closed to editing.
    • Classroom scheduling information (time/day, location, management type, delivery mode, credit hours) including fields related to scheduling requests (description, registration information) should be current and accurate for that session offering prior to submitting the section in workflow to avoid rejection. When Planner is closed, some section information for that session can still be edited; visit the MAUI Help Site for a list and description.
    • Offerings Planner module in MAUI will remain open for sections in Planning status and courses requesting a non-university classroom (UCR) during the Planner closed period for classroom assignments. Users will need to wait until the Planner reopens to submit any sections requesting a UCR to workflow. 
  • The Planner for fall 2025 will reopen for the review period Jan. 20– Feb. 2, 2025. Once the Planner reopens, you can submit any changes or new sections you did not submit for fall 2025 before the Planner closed. This proof period will allow departments time to submit their offering prior to courses being viewable on MyUI on Feb. 3.

Textbook Deadlines 

  • Winter 2024/spring 2025 textbook deadline - Nov. 11 (should be finalized by Early Registration)
  • Winter 2024 textbook deadline - Nov. 25 (no later than four weeks prior to start of session)
  • Spring 2025 textbook deadline - Dec. 23 (no later than four weeks prior to start of session)

Registration Deadlines 

  • Early Registration for winter 2024/spring 2025
  • Last day to drop full semester-length courses without collegiate approval for fall 2024 is Nov. 18
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