Time and Location
10:30 am – noon, Thursday, Aug. 3, 2023 - Add Meeting to Calendar
If you have trouble adding this meeting to your calendar, please reach out to jessica-alberhasky@uiowa.edu.
Agenda
- Iowa Hawk Shop and University Bookstore (Follett Discover and Updated Structure) – Helen Hansen, Ben Means, Jason Smith, and Danita Kirkegaard - Follett/Iowa Hawk Shop and University Bookstore
- Graduate Exam Sign-off Update – Heidi Arbisi-Kelm - Graduate College
- Upcoming Curriculum Teach and Learn – Hannah Rounds and Sara Morelli - Office of the Registrar
- Inactive Course Review Reminder – Kelly Taylor - Office of the Registrar
- General Catalog Updates – Kristan Hellige - Office of the Registrar
- Course Cancellation Reminder – Alysha Ahlf - Office of the Registrar
- Registrar/ITS Roadmap Update for FY24 – Becky Tjelmeland- ITS; Jessica Alberhasky, and Sara Morelli - Office of the Registrar
Upcoming Teach and Learn
Curricular changes drive updates to the registrar’s tools that support student success. Throughout the academic planning cycle, changes in one part of the curricular planning process may impact other areas, causing downstream effects...but how? When are these updates relevant? Why do certain deadlines matter?
Hosted by the Office of the Registrar’s Curriculum Management team, this Teach and Learn provides an overview of key processes and deadlines. Staff from the following areas - Academic Organization, Programs of Study, Course Library, General Catalog, Degree Audit, and Sample Plans - will introduce who they are, what they do, and how they work together to support campus.
Join us to learn more about how our processes intersect with the academic cycle and how we support curricular changes across academic units.
Thursday, Sept. 7, 2023 1:00 - 2:30 pm. – Add Meeting to Calendar
Teach and Learn Email Invite
Announcements
Classroom Deadlines and Info
- The annual Instructional Facilities Governance Report data analysis of course offerings has begun. Academic departmental administrators (ADAs), please look for an email Thursday, Aug. 3.
- The Office of the Registrar needs your assistance in the verification of the fall 2023 course data in order to fulfill our yearly obligation to the Board of Regents, State of Iowa.
- Please review and complete the required modifications by Wednesday, Aug. 30, 2023, at 11:59 p.m.
Degree Application Deadlines
Fall 2023 degree applications deadline for all degree candidates on Friday, Sept. 29, 2023
General Catalog
The historical 2023–24 General Catalog PDF will be created in the fall semester. More information will be coming via email in September regarding updates for the 2024–25 General Catalog.
Grades and Attendance
- Summer 2023 final grades for six-week II, eight-week, and twelve-week summer sub-sessions open 7/26/2023 to 8/9/2023
- Fall 2023 attendance class lists are open from 9/5/2023 to 09/21/2023
- Fall 2023 midterm class lists are open 10/5/2023 to 10/19/2023
ICON
ICON Getting Started pages
MAUI in ICON Tool- Plugin to ICON course sites that primary instructors can use for combining courses, viewing/emailing the class list, and importing grades.
Offering Planner Deadlines and Updates
- Summer 2024 planner closes on 8/8/2023
- Spring and summer 2024
- Offerings Planner reopens for proof period on 09/18/2023
- MyUI Course Browse and Schedule Builder available on 10/2/2023
Registration Deadlines
- Fall 2023 Last Day of MyUI Registration without authorization and Waitlist functionality is 8/27/2023
- Students may make registration changes through the first five days of the semester via MyUI without authorization of an advisor. This option ends prior to the sixth business day of the session (For fall 2023, this option will end on Sunday, Aug. 27 at 11:59 p.m.). Waitlists will also continue to be active during this time.
- If waitlist is in effect, instructors or departments should not initiate adds in MAUI or sign any change of registration add slips. To add a student to the waitlist, the instructor would contact the ADA. If a course is off-cycle, the waitlist ends at 11:59 p.m the day before the class starts. At this point approved users will be able to see the waitlist but it will no longer be in use. Instructors or departments could initiate an add in MAUI or the student should initiate the add in MyUI.
- Reminder: Special Permission Numbers will continue to work through the first five days of the semester via MyUI.
- Fall 2023 prerequisite review dates:
- Prior to Thursday, Aug. 10 review and update students with In Progress UI Coursework permission
- Prior to Wednesday, Aug. 16 review and update students with Conditional-Proof Required permission
- Prerequisite checking - Please be sure students have the appropriate prerequisite special permissions assigned (Permanent, Conditional-Proof Required, or Met-Proof Provided). Notification of potential prerequisite drops will be sent to students ten days prior to the semester for those with Conditional-Proof Required special permission. Students who fail to provide proof will be dropped from the course on Wednesday, Aug. 16.
- Winter 2023 and spring 2024 session creation is 9/8/2023.
- At this time, students can be authorized to register, and special permission can be granted.
- In addition, the Student Billing Agreement restriction will be placed on the students' account.
