Student Academic Services Users Group

9:30–11 a.m., Wednesday, August 6, 2025 - Add Meeting to Calendar

If you have trouble adding this meeting to your calendar, please reach out to jessica-alberhasky@uiowa.edu.

Agenda

• Student Record FY26 Project Roadmap Overview - Jessica Alberhasky, Sara Morelli - Office of the Registrar, Becky Tjelmeland - ITS
• Curriculum Management Teach and Learn - Sara Morelli - Office of the Registrar
• Inactive Course Review Period - Brittany Benda - Office of the Registrar
• General Catalog Update - Kristan Hellige - Office of the Registrar
• Student Perceptions of Teaching (SPOT) Survey Updates - Bill Evanson - ITS, Annette Beck - University College
• Registrar Services Move - Jessica Alberhasky, Brooke Merkel - Office of the Registrar
• MAUI Help Resources - Alysha Ahlf - Office of the Registrar

Announcements/Updates

Course Library

• Inactive Courses: 
  • The Inactive Course Review period for ADAs runs from Sept 10 – Sept 30
  • DEO approval in Universal Workflow runs from Oct 1 – Oct 22
  • Email notification to ADAs will no longer display the course list
  • See the Inactive Course Review MAUI Help page for more information
  • Contact reg-course-approval@uiowa.edu for assistance
• The MAUI Help website site has published course library information.
• Contact reg-course-approval@uiowa.edu with questions.

Degree Audit

• Curriculum requirement changes made to the 2025–26 General Catalog will be sent to the degree audit team in catalog workflow to update degree audits over the next few months.
• Contact reg-degree-audit@uiowa.edu with questions.

Degree Services

• Degree Services will begin degree clearance and conferral on August 14, 2025. See the Degree Conferral and Diploma Timeline for more information.

Exams

• Registrar Exams, ITS, the College of Liberal Arts and Sciences, and the Division of Online Education have had several discussions regarding final exams to relieve space constraints for extended time accommodations. Beginning with fall 2025, the MAUI final exam needs submission tool will include an option for exam length: 60 minutes, 80 minutes, or 120 minutes. Instructors will be able to choose one of these three options for the length of their final exam.
• Final exam needs are open for fall 2025 until August 20.
• If you have any questions or would like assistance in submitting final exam needs, please contact reg-exams@uiowa.edu.

General Catalog  

• The historical 2025–26 General Catalog PDF will be created in September.
• The catalog team will reach out in September to request updates to catalog workflows. If you know of any changes at this time, please feel free to email us at registrar-publications@uiowa.edu.
• Additional information for the 2026–27 catalog is available in the 2026–27 General Catalog Editing Cycle and Deadlines email.

Grades 

• Summer 2025 final grades for six-week II, eight-week, and twelve-week summer sub-sessions open 7/30/2025 to 8/13/2025
• Fall 2025 attendance class lists are open from 9/9/2025 to 09/25/2025
• Fall 2025 midterm class lists are open 10/9/2025 to 10/23/2025

Offering Planner Deadlines and Updates

• Summer 2026 planner closes on 8/5/2025
• Spring and summer 2026
  • Offerings Planner reopens for proof period on 09/15/2025
  • MyUI Course Browse and Schedule Builder available on 9/29/2025

Registration and Prerequisite Reminders

Fall 2025 Registration Changes

• First 5 Days of the Semester:
  • Students may adjust their schedules in MyUI without advisor authorization through Sunday, Sept. 7.
  • Waitlists remain active during this period. 
  • Special Permission Numbers remain valid in MyUI.
• Beginning Day 6 of the Semester:
  • Waitlists expire on Sunday, Sept. 7 at 11:59 p.m.  After this time, adds can be processed in MAUI or initiated by the student in MyUI.
    • For off-cycle courses, waitlists close at 11:59 p.m. the day before the course begins.
  • Registration changes require authorization.
  • Special Permission Numbers are no longer valid.

Fall 2025 Prerequisite Review Deadlines

• Aug. 13: Review and update students with In — Progress UI Coursework permission.
• Aug. 20: Review and update students with Conditional — Proof Required permission.
  • Students with Conditional — Proof Required permission will be notified of potential drops 10 days before the semester. Those who don’t provide proof will be dropped on Aug. 20.
• For all deadlines, ensure students have the correct prerequisite permissions: Permanent, Conditional — Proof Required, or Met — Proof Provided.

Winter 2025 & Spring 2026

• Session Creation begins Sept. 12, 2025.
  • Students may be authorized to register and granted special permissions.
  • The Student Billing Agreement is applied.