Time and Location
9:30–11 a.m., Wednesday, August 6, 2025
Please reach out to Jessica Alberhasky, if you would like a copy of the recording.
Agenda
Student Record FY26 Project Roadmap Overview
Jessica Alberhasky and Sara Morelli - Office of the Registrar, Becky Tjelmeland - ITS
We are currently wrapping up a few student records projects for the FY25 roadmap, including Student Program of Study Enhance Sync, Integration of Postsecondary Education Opportunity in MAUI, and an update to our end-of-session processing.
The FY26 roadmap is shaped by a strong focus on meeting regulatory and compliance requirements from the Iowa Board of Regents, as well as state and federal mandates, including accessibility updates in MyUI and MAUI to meet WCAG 2.1.
- The Curriculum Administration project is a major multi-year effort to build an infrastructure that will store curriculum requirements in MAUI. While foundational work began last year, this project will continue to evolve, ultimately improving the annual curriculum process, unlocking real-time aggregate data, and enhancing student planning tools like MyPlans, Schedule Builder, and MyUI’s course browse across all colleges.
- MAUI Upgrades: technical maintenance and upgrades done by the architecture team to prevent MAUI from becoming outdated or obsolete.
- Academic Standing and Distinction enhancement: updates based on recommendations that come from the Academic Recovery Model Committee.
- Allocations:
- 1.0 – While partial programming is in place in MAUI Planner production, it was necessary for Classroom Scheduling to pivot slightly due to accommodating an evolving need. More to come soon on the rescheduled Teach and Learn when all programming is in place.
- 2.0 -- Expands on foundation of 1.0 with additional enhancements to make allocation process more structured and rule-based, so it can better address classroom space needs as enrollment grows
- Course syllabi: storing a few additional data attributes in MAUI’s Offerings Planner and Course Library.
- New Developer App Migration: migrating a few specific workflows into a new application. Examples include the Honors Contract, Prerequisites, and the MAUI Access Request.
- Student Email Migration: moving student emails from MAUI to Dispatch. Examples include prerequisites or waitlist emails. Dispatch allows us to utilize UI Branded Templates (look less like spam) and built-in analytics.
Importantly, we’ve met individually with each college to understand their unique needs. As we move forward, we’ll incorporate these insights where possible, addressing low-hanging fruit and sprinkling in enhancements as capacity allows. This collaborative approach ensures the roadmap remains responsive and grounded in real-world needs.
As always, we encourage everyone to reach out if they have questions or suggestions for MAUI updates.
Curriculum Management Teach and Learn
Sara Morelli - Office of the Registrar
Monday, Sept. 8, 1–2 p.m.
Virtual: Add Meeting to Calendar
Email Invitation to Curriculum Management Teach and Learn
Learn more about the components of the Office of the Registrar's Curriculum Management System including Academic Organization, Programs of Study, Course Library, General Catalog, Degree Audit, and Sample Plans. We'll introduce our teams, share more about what they do and how they work together to support campus, along with highlighting key deadlines for the upcoming cycle. In addition, we'll provide an example of a change and discuss how that change moves through the system.
General Catalog Update
Kristan Hellige- Office of the Registrar
- 2025–26 Archival PDF is in process now, finalized in September
- 2026-27 General Catalog Cycle
- The catalog team will be reaching out in September to update workflows
- If you know of any changes now, please don't hesitate to contact us at registrar-publications@uiowa.edu.
- Limiting to one initiator and two departmental stops (per page)
- CLAS, Tippie, Education, Engineering, Public Health, and Law also have a collegiate review stop on each page
- Deadlines will vary based on whether your college has the collegiate review stop
- Workflow Updates
- Workflow Stop Changes
- Catalog Editing Training
- Catalog opens for editing on Monday, Oct. 27
- The General Catalog Video Library contains videos overviewing CourseLeaf workflow, how to edit landing pages, and how to edit program of study pages.
Student Perceptions of Teaching (SPOT) Survey Updates
Bill Evanson - ITS, Annette Beck - University College
Resources
To allow an instructor who supervises Teaching Assistants (TAs) in a lab or discussion section to view TA SPOT Survey, departmental administrators can provide access through the instructor panel in Offerings Planner by editing the faculty (not the TA) entry, and selecting “Can see TA results in SPOT”.
Registrar Service Move
Brooke Merkel and Jessica Alberhasky - Office of the Registrar
The Registrar Service Center moved out of the UI Service Center in 2700 University Capitol Center (UCC) and is temporarily located in 2900 UCC. Staff are available Monday – Friday, 8 a.m. – 4:30 p.m.
Our in-person registrar services will include, but are not limited to:
As always, many of these student services are available through MyUI.
We are also available to assist by email at registrar@uiowa.edu and by phone at 319-384-4300.
MAUI Help Resources
Alysha Ahlf - Office of the Registrar
Alysha Ahlf, Student Systems Support Coordinator, Office of the Registrar discussed Registrar Services Training opportunities available to MAUI users which are provided by the Registrar’s Office.
An overview of the MAUI Help site was also provided, encouraging new department administrators to review the Classroom Scheduling/Offerings Planner Glossary, a helpful tool providing information about terminology and processes related to course section management. The MAUI Help site also provides many MAUI Help Guides in the areas of Advisor Administration, Course Section Management, Course Library, Exams, Grades, Registration Management, and Sample Plans.
Help Site visitors are encouraged to utilize the search function at the top of the site to quickly locate information about specific topics.
Please submit the Contact Us form to request additional information, suggest MAUI help topics, or request website content support.
Announcements
Course Library
- Inactive Courses:
- The Inactive Course Review period for ADAs runs from Sept 10 – Sept 30
- DEO approval in Universal Workflow runs from Oct 1 – Oct 22
- Email notification to ADAs will no longer display the course list
- See the Inactive Course Review MAUI Help page for more information
- Spring and summer 2026 course deadlines:
- MyUI Course Browse and Schedule Builder available on 9/29/2025
- Revisions to course information in the Course Library for these sessions should be submitted before this date.
- The MAUI Help website site has published course library information.
- Contact reg-course-approval@uiowa.edu with questions.
Degree Services
Exams
- Registrar Exams, ITS, the College of Liberal Arts and Sciences, and the Division of Online Education have had several discussions regarding final exams to relieve space constraints for extended time accommodations. Beginning with fall 2025, the MAUI final exam needs submission tool will include an option for exam length: 60 minutes, 80 minutes, or 120 minutes. Instructors will be able to choose one of these three options for the length of their final exam.
- Final exam needs are open for fall 2025 until August 20.
- If you have any questions or would like assistance in submitting final exam needs, please contact reg-exams@uiowa.edu.
General Catalog
Grades
- Summer 2025 final grades for six-week II, eight-week, and twelve-week summer sub-sessions open 7/30/2025 to 8/13/2025
- Fall 2025 attendance class lists are open from 9/9/2025 to 09/25/2025
- Fall 2025 midterm class lists are open 10/9/2025 to 10/23/2025
Offering Planner Deadlines and Updates
- Summer 2026 planner closes on 8/5/2025
- Spring and summer 2026
- Offerings Planner reopens for proof period on 09/15/2025
- MyUI Course Browse and Schedule Builder available on 9/29/2025
Registration and Prerequisite Reminders
Fall 2025 Registration Changes
- First 5 Days of the Semester:
- Students may adjust their schedules in MyUI without advisor authorization through Monday, Sept. 1. at 11:59 p.m.
- Waitlists remain active during this period.
- Special Permission Numbers remain valid in MyUI.
- Beginning Day 6 of the Semester:
- Waitlists expire on Monday, Sept. 1 at 11:59 p.m. After this time, adds can be processed in MAUI or initiated by the student in MyUI.
- For off-cycle courses, waitlists close at 11:59 p.m. the day before the course begins.
- Registration changes require authorization.
- Special Permission Numbers are no longer valid.
Fall 2025 Prerequisite Review Deadlines
- Aug. 13: Review and update students with In — Progress UI Coursework permission.
- Aug. 20: Review and update students with Conditional — Proof Required permission.
- Students with Conditional — Proof Required permission will be notified of potential drops 10 days before the semester. Those who don’t provide proof will be dropped on Aug. 20.
- For all deadlines, ensure students have the correct prerequisite permissions: Permanent, Conditional — Proof Required, or Met — Proof Provided.
Winter 2025 & Spring 2026
- Session Creation begins Sept. 12, 2025.
- Students may be authorized to register and granted special permissions.
- The Student Billing Agreement is applied.
