Time and Location
2:00 pm – 3:30 pm, Wednesday, August 5, 2020 - Add Teams Meeting
Recording Link
Due to some technical difficulty, I was only able to capture the last 37 minutes of the meeting. If you were unable to attend, please feel free to watch what was recorded.
https://iowa.sharepoint.com/sites/StudentAcademicServiceUsersGroup-/Shared%20Documents/General/August%205.mp4
Agenda
Teams Etiquette and How to
Jessica Alberhasky- Office of the Registrar
Teams Meeting How to- Sent August 5th to Meeting Attendees
Our hope for using Microsoft Team is to create an active community to share new updates in MAUI and the Office of the Registrar. Teams creates an environment where users can share their knowledge and ask questions. Most of our team members are preforming similar functions within different offices and we find that many of you have the same questions. We would like to encourage you to post chats/questions, help documents and share your best practices with the group.
New Student Address Update and Student ICON Course
Bill Evanson- ITS, Julie Fell- Office of the Registrar
MyUI Update- Contact Information and Student ICON Course
TALA/TAWA (Temporary Alternative Learning/Working Arrangement)
Lisa Ingram- Academic Advising Center, Michael Venzon – Student Disabilities Services, Jessica Alberhasky- Office of the Registrar
TALA- COVID-19 Temporary Alternative Learning Arrangements for Populations with Vulnerabilities
https://sds.studentlife.uiowa.edu/fall-2020/covid-19-temporary-learning-arrangements/
The application for TALA will be routed through Michael Venzon and others in the Student Disability Services (SDS) Office. If approved, students will be added to the TALA cohort.
Academic Departmental Admin, Collegiate Admin, and Professional Advisors can use the following report to locate TALA students in their area. This list should not be shared with others outside this population, including instructors.
Cohort Enrollment - TALA Report
TALA will also be noted on the Advising Summary for each student in MAUI.
College Deans’ offices, with advisor input, are working with their departments to create new online seats, when possible. Advisors will outreach to their TALA students to help them rearrange their schedule. While a student may be approved for TALA, this does not guarantee them an online section of a course they were previously enrolled in. For example, if a student is enrolled in a general education face-to-face course without an online section, they may have to find another course of the same general education requirement with an online section.
TAWA- Temporary Alternative Work Arrangement - Once an instructor’s TAWA request is approved by HR, the course will need to be updated to virtual by the Classroom Scheduling Team. This will not automatically be done. As these requests come through and courses need to be moved online, please send the course, section number and instructor as well as indication of TAWA request to Renee Houser. More information can be found below under the Q&A Fall Course Conversions section of the meeting minutes.
UI Service Center Return to Work
Ali Carlson, Cherrie Baird, Curt Graff, Sara Sullivan- Office of the Registrar/UI Service Center/Graduation Services/IVETS
Ali Carlson, Cherrie Baird, and Curt Graff (UI Service Center/Billing/Graduation Services)-
Fall 2020 UI Service Center Announcement and Contact Information
Sara Sullivan (IVETS)
IVETS has two spaces- one on the second floor of UCC and one on the third floor. The second-floor space will have one full-time staff and one student worker present during working hours to assist walk-in students and families. As with all UI spaces, masks will be required and we will be limiting the number of folks in both spaces.
The upstairs space has a lounge and a computer lab. Those spaces will be reduced to half capacity or less at all times. The hours are a bit different, so a full-time staff member may not be present at all times; however, a student worker will be and we will be monitoring the check in systems to ensure numbers stay within the guidelines. We are still working with DDEI to work on traffic flow and shared space in the CDE suite. I will pass on that information after Monday’s meeting.
Also, we will have students monitoring a zoom hangout during open hours for those who feel more comfortable reaching out virtually.
Preparing for the Inactive Course Process
Becky Keogh- Office of the Registrar
Inactive course forms will be available for ADAs to review 9/9/2020-9/22/2020. The forms will go into the DEO workflow box on 9/23. Forms need to be completed by DEOs by 10/14. These dates are now in the academic calendar. An email will be sent on 8/17 with more details.
Q&A Fall Course Conversions
Renee Houser- Office of the Registrar
Thank you all for your hard work over the last few weeks planning for Fall 2020. We truly appreciate the time you have taken to review your course offerings, learn Teams, and submit changes through spreadsheets. We couldn’t have done it without you!
The Office of the Registrar recently sent out two communications to campus. The Departmental email includes many of the discussion points reviewed in the meeting.
Offering Planner Workflow – Reminder - Departments can now resume submitting changes through workflow. However, any changes in modality from F2F to all virtual, hybrid or blended in the case of 49 max enrollment or below or instances of 50 max enrollment or above from virtual to hybrid or blended requires the same process as before, no workflow slips prior to the approval process. Email should include subject, course, section number with justification for desired modality with meeting pattern description information for update in MAUI.
Helpful Websites
Updating Enrollment Counts- Rooms were assigned based on the optimum enrollment counts in MAUI when the data was pulled in June. If your enrollment counts need to be adjusted, MAUI will only allow adjustment up to half the room capacity. If enrollment counts need to be adjusted for these courses, putting them beyond 50% occupancy, please contact registrar-room-res@uiowa.edu or reg-maui-support@uiowa.edu
Registration Information - To aide students in understanding their classroom rotation, please enter this information under "Registration Information" within your Course Offering.
Temporary Alternative Work Arrangement (TAWA) - As these requests come through and courses need to be moved online, please send the course, section number and instructor as well as indication of TAWA request to Renee Houser. These will be reviewed by the collegiate office and the Office of the Provost. After receiving confirmation from Renee Houser that the Office of the Provost has been notified, the department will then need to submit a Revise Offering Form to request changes to the course information. Please include whether the learning type will be Blended, Asynchronous, or Synchronous in the "Reason for Change" area. The Classroom Scheduling team will update the Learning type in MAUI when making updates to the course.
Announcements
Academic Calendar
- At this time, the printed Academic Calendar is on hold. Calendar information, including the Academic Calendar, are available on our website and also accessible in MAUI/Registrar/Academic Calendar by session.)
Classroom Deadlines and Info
- The annual Instructional Facilities Governance Report data analysis of course offerings has begun. ADAs, please look for an email Thursday, August, 6.
- The Office of the Registrar needs your assistance in verification of the Fall 2020 course data in order to fulfill our yearly obligation to the Board of Regents.
- Please review and complete required modifications by Wednesday, September 2, 2020, at 11:59 pm.
Degree App Deadlines
- Fall 2020 Degree Applications Deadline for All Degree Candidates on 10/02/2020
General Catalog Deadlines
- The University of Iowa General Catalog has now moved to a secure https site. You can access the new site athttps://catalog.registrar.uiowa.edu. A redirect is in effect from the http to the https Catalog site indefinitely. An email was sent earlier to the first person in each Catalog workflow so they can notify those that update their websites to the new change.
- The historical 2020-21 Catalog PDF will be created sometime in October and will be available on the Catalog website. More information will be forthcoming regarding updates for the 2021-22 General Catalog.
Offering Planner Deadlines and Updates
- For Fall 2020, please fill out the “Registration Information” area for Hybrid and Blended course sections indicating how these sections will operate. This will help to aide in students in understanding classroom rotation.
- Summer 2021 Planner closes on 8/10/2020
- Winter 2020 and Spring 2021 Session Creation is 9/11/2020.
- At this time, students can be authorized to register, and special permission can be granted.
- In addition, the Student Billing Agreement restriction will be placed on the students' account.
- Spring and Summer 2021 Offerings Planner reopens on 09/21/2020
Registration Deadlines
- Fall 2020 Last Day of MyUI Registration and Waitlist functionality is 8/30/2020
- Students may make registration changes through the first five days of the semester via MyUI. This option ends at 11:59 p.m. before the sixth business day of the session (Sunday, August 30 at 11:59 p.m. for the Fall 2020semester). Waitlists will also continue to be active during this time.
- If waitlist is in effect, instructors should not sign slips to add students to a course. To add a student to the waitlist, the instructor would contact the academic department administrator. If a course is off-cycle, the waitlist ends at 11:59 pm the day before the class starts. At this point approved users will be able to see the waitlist but it will no longer be in use, instructors would sign an add slip to add the student to the course.
- Reminder: Special Permission Numbers will continue to work through the first five days of the semester via MyUI.
- Fall 2020 Prerequisite Drop Date for UI Coursework is 8/18/2020 and Non-UI Coursework is 8/19/2020
- Prerequisite checking - Please be sure students have the appropriate prerequisite special permissions assigned (Permanent, Conditional-Proof Required, or Met-Proof Provided). Notification of potential prerequisite drops will be sent to students ten days prior to the semester for those with Conditional-Proof Required Special Permission. Students who fail to provide proof will be dropped from the course on Wednesday, August 19th.
- Fall 2020 Attendance Class Lists are open from 09/8/2020 to 09/24/2020