Time and Location
10:30 a.m. – 12:00 p.m., Wednesday, January 10, 2024 - Meeting Recording
Agenda
General Catalog Timeline
Kristan Hellige - Office of the Registrar
2024–25 Catalog Editing Period Closes: Monday, Feb. 5
What to Do During the Catalog Editing Period
- Departmental initiators review their catalog pages and make changes as needed.
- Push green “Start Workflow” button, which forwards the pages in workflow to the next reviewer. Even if you do not have changes, you must push the “Start Workflow” button on each page to push them to the catalog team.
- Once each reviewer has reviewed the page and pushed it through the CourseLeaf workflow, the catalog team edits the pages for style, accuracy, and adherence to collegiate standards for the catalog.
- Catalog team sends a proof review email to all reviewers for a page with a link to the revised page and any remaining questions. Proof review emails will continue to be sent after the ‘open for editing’ period ends as the catalog team edits these pages.
- Catalog pages may then be reviewed by collegiate approvers, the degree audit team, and/or the sample plans team in the Office of the Registrar.
Catalog Editing Period Closed
- All catalog pages reviewed by catalog team by early April 2024.
- Catalog team can accept changes on a case-by-case basis with the understanding that everyone in a workflow path will need to approve requested changes if the page has already gone past the proof review stage.
- All changes to the catalog pause on Friday, May 3 to prepare for publication.
- 2024–25 online catalog is live by June 1, 2024, to be used for fall 2024 orientation.
- Work by the degree audit and sample plans teams will continue into the summer months.
Contact registrar-publications@uiowa.edu with any questions.
Course Library Document Repository
Brittany Benda - Office of the Registrar
- The MAUI Course Library now can hold documentation related to courses.
- To view documentation, search for and select a course in the course library, and use the drop-down menu to choose documents.
- Our team will continue to upload existing documentation related to courses as time allows. Departments can send us information they would like uploaded (keeping in mind that documents are viewable to anyone with access to the course library).
- These documents are not viewable in offerings planner or MyUI.
Section, Hours, and Grade Option Changes
Jessica Alberhasky, Cherrie Baird, Elissa Thoman - Office of the Registrar, Becky Tjelmeland - ITS
Beginning Tuesday, Jan. 23, 2024, you will be able to complete section, hours, and grade options changes in MyUI for semester-length courses and for off-cycle courses that start on Jan. 23 or later.
Section, Hours, and Grade Option (Pass/NonPass) Presentation
Expected Completion Session
Jolene Cole, Jessica Alberhasky - Office of the Registrar
Expected Completion Session Presentation
FERPA Compliance
Jessica Alberhasky, Julie Fell, Kathryn Stoltenberg, Sara Sullivan - Office of the Registrar
Starting Feb. 1, 2024, all University of Iowa faculty and staff who may interact or work with students and/or student records will be required to complete FERPA training every three years.
Previously, FERPA training was a one-time requirement. However, given the rapid technological advancements affecting data access and privacy, this brief update (approximately 20 minutes every three years) will help employees stay current with best practices and federal requirements.
FERPA Presentation
Updated FERPA Compliance Requirements - Office of the Executive Vice President and Provost
Classrooms Website
Caroline Jens and Kristen Becker, Office of the Registrar
Please visit the new university Classrooms website (classrooms.uiowa.edu) for photos, classroom reservations, assistance, and more!
Degree Services Announcement
Curt Graff, Office of the Registrar
Beginning January 16, 2024, Graduation Services is changing its name to Degree Services. The work we do, and our contact information will not change. We will continue to:
- Oversee degree applications.
- Conduct final evaluations for undergraduate degree candidates.
- Process exceptions for undergraduate degree audits.
- Clear undergraduate degree candidates.
- Confer degrees and award minors and certificates to all degree candidates.
- Facilitate the distribution of print and digital diplomas.
- Work with students and colleges on retroactive degrees.
Students should contact Degree Services using registrar-degree-applications@uiowa.edu or call 319-335-0228.
Staff and faculty should contact Degree Services using grad-analysis@uiowa.edu
We are working with our colleagues in the Office of the Registrar and ITS to update our webpages and forms to reflect Degree Services. To help us with this transition, we ask that you review your webpages and make this same name change.
We hope that in addition to providing more clarity to all our campus users, students, and their families about what Degree Services does, this will also better identify Degree Services’ role when students graduate from the University of Iowa.
Questions related to commencement ceremonies should continue to be referred to the Commencement Team (UI-commencement@uiowa.edu) and the commencement website that includes a graduation checklist for the degree candidates and valuable information on ceremonies, apparel, RSVP, and guest information.
If you have questions, please contact Degree Services at grad-analysis@uiowa.edu.
Announcements
Course Library
- Feb. 5, 2024 - MyUI course offerings are available in MyUI, and schedule builder open for fall 2024. Revisions to courses in MAUI Course Library must be submitted before this date.
- April 8, 2024 - Early registration begins for fall 2024. Departments should avoid revisions to courses with enrollment.
- Contact reg-course-approval@uiowa.edu for questions.
Degree Audit
- Curriculum requirement changes made to the 2024-25 General Catalog will be sent to the degree audit team in workflow to update degree audits over the next few months.
- Questions? reg-degree-audit@uiowa.edu
General Catalog
- Pages for the 2024–25 General Catalog must be approved by everyone in your workflow and returned to the registrar’s office no later than Monday, Feb. 5, 2024. Any questions can be directed to the catalog team at registrar-publications@uiowa.edu. Units will be able to review their updated pages at the proof stage. The 2024–25 Catalog will be online by June 1.
- Learn more about editing in our General Catalog How-To Guide. Additional information about the catalog timeline is available in this email about 2024–25 Catalog Editing.
- In summer 2024, the catalog team plans to continue the refresh by updating all photos to better fit the new template. We will follow up with additional information this spring.
Grades
- Spring 2024 Attendance Lists Open Jan. 31 - Feb 16
- Spring 2024 Midterm Class Lists Open March 2 - 23
Registration Deadlines
- Create academic session for summer and fall 2024 on Feb. 7
- Students can be authorized for either summer or fall
- Capability to grant special permission for summer or fall
- Registration Day/Time Assignment
- Administrative view in MAUI; students able to view in MyUI
- Summer 2024- Feb. 12
- Fall 2024- Mar. 8
- Early Registration
- Summer 2024- Mar. 4 - 8
- Fall 2024- Apr. 8 - 26
- Seat reservation deadline:
- Summer 2024- Feb. 12
- Fall 2024- Mar. 21
How to request a seat reservation- Restriction and Seat Reservation Restriction Request Form
Sample Plans
- Update forms for sample plans that appear in the UI General Catalog must be submitted by March 29, 2024.
Textbook Deadlines
- Summer 2024
- Early registration deadline: March 4
- 4 week prior to the start of the session deadline: April 16
- Fall 2024
- Early registration deadline: April 11
- 4 week prior to the start of the session deadline: July 26
