Time and Location
9:30 a.m.–11 a.m., Wednesday, Oct. 16, 2024 - Meeting Recording
New Ad hoc SASUG Meeting - SPOT Surveys
Please join us on Wednesday, Nov. 6, 2024, from 3 p.m. to 4 p.m. to learn about Student Perspectives of Teaching (SPOT) instructor surveys.
The university’s system for collecting end-of-semester feedback was updated and launched fall 2024. The updated system, known as Student Perceptions of Teaching (SPOT), replaces the Assessing the Classroom Environment (ACE) system.
Learn more about SPOT prior to the meeting by visiting the Student Perceptions of Teaching (SPOT) on the Office of the Executive Vice President and Provost website.
Add SPOT Meeting to Calendar
Agenda
Textbook and Resource Q&A
Jessica Alberhasky and Alysha Ahlf - Office of the Registrar; Helen Hansen - Follett, Iowa Hawk Shop; Valerie Henessee - ICON Direct; Mahrya Burnett and Faith Gordy - University Libraries
After last semester's Textbook and Resources Teach and Learn, members of the Course Material Advisory Committee (CMAC), wanted to provide instructors and departmental administrators an opportunity to get their questions answered regarding Textbook and Resource adoption.
Please review meeting recording for questions asked during the meeting. The Course Material Advisory Committee also put together some frequently asked questions and their answers.
MAUI Help Site Glossary
Alysha Ahlf and Tiffany Fowler - Office of the Registrar
Alysha Ahlf provided an overview of the MAUI Help site, highlighting a new addition to the site: the Classroom Scheduling/Offerings Planner Glossary. The glossary provides our campus partners access to terminology and information related to classroom scheduling and setup of course sections. Where possible, links to additional information and relevant resources are provided within glossary terms. Attendees were also encouraged to utilize the Contact Us web form to request additional information, suggest MAUI help topics, or request website content support.
Course Category Workflow
Brittany Benda - Office of the Registrar; Jennifer Noyce - Pomerantz Career Center
Course Category Presentation
- A course category is a course or section element used as an optional identifier for a subset of courses or sections that share a particular characteristic.
- When a course category is public, students can search for a course or section with that category in MyUI.
- Currently, there are public course categories for experiential education including Clinical Experience – Experiential Learning, Community Engaged Course (CEC), Internship, Practicum, Study Abroad, and Undergraduate Research.
- The Course Category Request Form can be completed by departments to request one of the categories listed above. Clinical Experience will be available as an option later.
- The request form will route to the appropriate approval office and the registrar’s office Course Library or Course Offerings team depending on category selection.
- Initiators will be notified when the category has been added to the course.
- Questions? Contact the Course Library team.
Update on Inactive Course Process
Brittany Benda - Office of the Registrar
- There were 1,232 courses up for review this year.
- These courses either have never been taught or not taught within the last three years.
- Big thanks to everyone who worked on these!
- Send feedback to the Course Library team.
Final Exam Updates and Reminders
Caroline Jens and Kristen Becker - Office of the Registrar
Exam Training Teach and Learn
Exam Reminders
- Spring 2025 final exam needs will open earlier than normal. The date is still TBD but an email will go out when needs open.
- Spring 2025 evening midterm exam needs are currently being collected. If you would like for them to display on MyUI for early registration, please submit them by Nov. 6.
Degree Audit Reminders
Emily Johnson - Office of the Registrar
See Degree Audit announcements below.
Registration Holds and Day/Time Assignment Communication
Brooke Merkel - Office of the Registrar
New Registration Holds Messaging to Students
Reminder of upcoming early registration dates for winter 2024 and spring 2025 sessions:
- Mon, Oct. 28: Indebted memo #2 - SENT
- Wed, Oct. 30 (revised): New Day/Time Assignment and Holds memo
- Tue, Nov. 5: Early Registration Reminder memo
- Nov. 11-Dec. 6: Early Registration
- Wed, Dec.11: Indebted memo #3
NEW Registration Holds and Date/Time Assignment communication
- New message comes from an initiative from the Academic Policies and Practices Task Force to encourage resolution of holds prior to early registration.
- Email will be personalized. Students who have a hold or restriction will receive a message that states, “We show you currently have a registration hold on your account.” Students who do not have a current registration hold will still be encouraged to check MyUI for holds closer to Early Registration. Both messages direct students to MyUI to view holds and encourages them to contact the department who placed the hold.
- The email will also direct students to MyUI to find their registration date and time, locate tools to help build their schedules (i.e. Schedule Builder, Sample Plans, My Plan), and schedule an appointment to meet with their academic advisor.
- In addition to the email, students who have a hold or restriction will receive a banner in the UI Mobile App notifying them of the hold. The banner will direct students to MyUI.
- Registration holds and restrictions can be viewed in Courses/Registration tab of MyUI.
Question: How will students know if they don’t have a registration date and time?
Answer: MyUI displays a message, “Our records show you may not yet register. Your registration time for (session) has not been assigned.”
Question/Concern: Jennifer Bertrand from CLAS would like students with Low Scholarship holds to be excluded from the version of the message that states, “We show you currently have a registration hold on your account." Students may have already completed an appeal process or may have received a Low Scholarship hold from a different college. They don’t want to cause undue alarm for these students.
Answer: The Reg-MAUI-Support team is looking at the population and may exclude Low Scholarship holds from the population.
Announcements
Degree Audit
- As a reminder, degree audits for students who have declared a program of study were updated over the spring and summer as needed to match any edits in the 2024–25 General Catalog. Fall is a good time to make sure your degree audits function as expected.
- Any curriculum updates need to first be entered into the 2025–26 General Catalog during the Nov. 4, 2024–Feb. 3, 2025 editing period to be reflected on degree audits in the future. The degree audit team reviews all catalog pages with active degree audits and makes necessary audit updates based solely on catalog edits.
Exam Deadline
- Spring 2025 midterm exam needs opened Sept. 30.
- The spring 2025 final exam needs tool will be open Dec. 16–Jan.15.
General Catalog
Grades
- Fall 2024 midterm class lists are open Oct. 10–24.
- Fall 2024 final grade submission will be open Dec. 11–27.
Offering Planner Deadlines and Updates
- Nov. 5, 2024 –Jan. 19, 2025, the fall 2025 Course Offerings Planner is closed to editing.
- Classroom scheduling information (time/day, location, management type, delivery mode, credit hours) including fields related to scheduling requests (description, registration information) should be current and accurate for that session offering prior to submitting the section in workflow to avoid rejection. When Planner is closed, some section information for that session can still be edited; visit the MAUI Help Site for a list and description.
- Offerings Planner module in MAUI will remain open for sections in Planning status and courses requesting a non-university classroom (UCR) during the Planner closed period for classroom assignments. Users will need to wait until the Planner reopens to submit any sections requesting a UCR to workflow.
- The Planner for fall 2025 will reopen for the review period Jan. 20– Feb. 2, 2025. Once the Planner reopens, you can submit any changes or new sections you did not submit for fall 2025 before the Planner closed. This proof period will allow departments time to submit their offering prior to courses being viewable on MyUI on Feb. 3.
Textbook Deadlines
- Winter 2024/spring 2025 textbook deadline: Nov. 11 (should be finalized by Early Registration)
- Winter 2024 textbook deadline: Nov. 25 (no later than four weeks prior to start of session)
- Spring 2025 textbook deadline: Dec. 23 (no later than four weeks prior to start of session)
Early Registration for Winter 2024 and Spring 2025
- Student's winter 2024 and spring 2025 day and time assignments ran on Monday, Oct. 21.
- Early Registration will take place Nov. 11–22 and Dec. 2–6.
- Learn more on the Office of the Registrar Early Registration webpage and the MAUI Help Site.
- Prerequisites are enforced during registration. Visit the Prerequisite Management page on the MAUI Help site for more information.
