October 2021 Users Group Meeting Minutes

October 2021 SASUG Meeting Minutes

Time and Location 

10:30 a.m. – 12:00 p.m., Thursday, October 28, 2021 - Meeting Recording 

Agenda 

UI FERPA Team

Jessica Alberhasky, Sara Sullivan, Kathryn Stoltenberg, and Julie Fell- Office of the Registrar 

Contact Us: ui-ferpa@uiowa.edu  

FERPA Website/Resources: 

The FERPA team was created to support the UI campus community as an institutional resource for FERPA regulation training, guidance, policy interpretation, and protocol.   

Our mission is to provide consistent reliable information and data while protecting student privacy and the security of educational records. We aim to provide accessible and timely service with integrity.  

Overseeing All Things FERPA for Campus: 

  • Questions
  • Complaints and Breaches
  • Training (In-Person and through ICON)
  • Institutional Review Board (IRB) Inquiries
  • Review of annual notifications of institutional policy and protocol
  • Review of third-party systems

MyUI Course Browse Project Scope and Timeline

Becky Tjelmeland- ITS, Jessica Alberhasky- Office of the Registrar 

  • This late fall/early spring we will be working on enhancements to the “old” MyUI Course Browse
  • Our goal is to allow for more robust searching features, allowing students to search multiple features at once.
  • In 2019, there was an advisory committee that met to discuss features that would improve the student experience when searching for courses.  Since then, we have also had several individuals across campus submit suggestions.  We will be taking all these suggestions into account when determining functionality of the course browse.
  • This will not include updates to:

SDS Demo

Becky Tjelmeland- ITS, Michael Venzon- Student Disability Services 

Please see video at minute marker 14:30

Commencement RSVP

Alysha Ahlf- Office of the Registrar 

  • The Commencement RSVP is available in MyUI. In order to RSVP a student must have a degree application on file or have had a degree conferred within the previous year. The RSVP can be found within the Degrees/Graduation tile in MyUI
  • Students will only have access to the RSVP if their college holds a fall commencement ceremony
  • Students are sent a confirmation email when they initially RSVP or submit any updates
  • The RSVP can be updated until the RSVP close date, which for fall 2021 is November 21 at 11:59 p.m.
  • Students who wish to RSVP for spring 2022 will need to wait until the spring session is underway
  • Anyone who is interested in receiving updates about fall commencement can sign up for the subscription list
  • Up to date information about commencement is located on the Commencement Website
  • Commencement related questions can be sent to UI-commencement@uiowa.edu

Registration Reminders

Jolene Cole- Office of the Registrar 

  • Prerequisites:  Review any Prerequisite Permission to Enroll forms prior to early registration.  Will continue to receive forms but helpful if decision is made prior to early registration.
  • Courses:  Use proof copy or course section report to review time/location, opt enrollment, restrictions, and waitlist plan prior to the start of early registration.  It’s easier if changes are made prior to early registration.
  • Announcement regarding Mike’s Prerequisite Teach and Learn

Inactive Course Period Recap

Kelly Taylor- Office of the Registrar Course Library Team

  • Thank you to all of the ADAs who were involved with this year’s inactive course review process
  • Almost 800 courses were reviewed and processed via workflow
  • Everything went smoothly and was completed by the October 14th deadline
  • Follow-up email message was sent to ADAs on October 25th with a request for feedback about the process; survey deadline is November 5th

Upcoming Teach and Learn

Title: Prerequisite Pipeline 
Presenter: Mike Schluckebier- Tippie College of Business 
Description: Learn how Tippie College of Business manages its prerequisite pipeline to ensure students get the courses they need when they need them in order to graduate as close to their timeline as possible. 
When: Wednesday, December 1, 2021 from 10:00 a.m. - 11:00 a.m.  
Where: Virtual Presentation- Add to Calendar 

Announcements 

Exam Deadline 

  • Spring 2022 midterm exam needs will open October 4. 
  • The spring 2022 final exam needs tool opens December 13 and runs through January 12. 

General Catalog  

  • The historical 2021-22 General Catalog PDF will be available in mid-November on the Catalog website: https://catalog.registrar.uiowa.edu.  Those individuals who are in the Catalog workflow will receive an email in mid-November to let them know the details about the opening of the Catalog for updates.   

Grades 

  • Midterm Class Lists are open from October 7- 21, 2021 
  • Final Exam Grade Submission from December 8-22, 2021 

Offering Planner Deadlines and Updates 

  • November 2, 2021 - January 16, 2021 the fall 2022 Course Offerings Planner is closed to editing. The Planner is always open for instructor, textbook, descriptions, requirements, recommendations, restrictions, registration information editing, updating waitlist plans, and updating syllabus information. 
  • The Planner will reopen for the offerings review period from January 17 to January 31. Once the Planner reopens, you can submit any changes or new sections you did not submit for fall 2022 before the Planner closed. This proof period will allow departments time to submit their offering prior to courses being viewable on MyUI on February 1.
  • Offerings Planner module in MAUI will remain open for sections in Planning status and courses requesting a non-UCR during the Planner closed period for classroom assignments. Users will need to wait until the Planner reopens to submit any sections requesting a UCR to workflow. 

Textbook Deadlines 

  • Winter 2020/spring 2021 Textbook Deadline - Early Registration 11/08/2021 
  • Winter 2020 Textbook Deadline - 4 weeks prior to start of session is 11/29/2021
  • Spring 2021 Textbook Deadline - 4 weeks prior to start of session is 12/21/2021 

Registration Deadlines 

  • Student's winter 2021 and spring 2022 day/time assignments ran on Monday, October 18. If you have any questions, please contact reg-maui-support@uiowa.edu. 
  • Early Registration is November 8 - 19, 2021. 
  • Prerequisites are enforced during registration. More information is available on our website.
  • Last day for undergraduates to drop full semester-length courses without Dean's approval for fall 2021 is November 1.