April 2021 SASUG Meeting Agenda

Time and Location

10:30 am – 12:00 pm, Wednesday, April 7, 2021 – Meeting Recording

Agenda

Iowa Hawk Shop Transition

Bill Nelson - Division of Student Life, Kirk Peters - Iowa Hawk Shop

Background: https://studentlife.uiowa.edu/news/iowa-hawk-shop-supplier-selected/

The Follett Higher Education Group, Inc., will manage the day-to-day operations of the Iowa Hawk Shop and University Bookstore. The official opening date under Follett management is Monday, April 26, 2021.

Faculty will be expected to list and adopt textbook and course materials with the Iowa Hawk Shop. However, if a faculty member wants to list additional outside vendors or virtual sources for course materials on their syllabi, they have that right, but must adopt with the Iowa Hawk Shop and University Bookstore.

When the student logs in to MyUI they will find the Iowa Hawk Shop listed as the sole location for textbooks and course materials.

The institutional relationship with Unizin and ICON Direct for e-materials will not change.

The Iowa Hawk Shop and University Bookstore will be offering additional training and pre-recorded sessions for departmental head, administrators, and faculty.

Campus communication received after our large group meeting (4/14/2021) - Iowa Hawk Shop and University Bookstore Transition Memorandum

April 27: https://uiowa.zoom.us/j/92094978978?pwd=dGQ3RXFYcExKUjhTeHVVZGR3UzRtQT09

April 28:https://uiowa.zoom.us/j/99402721138?pwd=NUNnL2lVc3MzUGVWdG5URk9LbTc4QT09

If you have any questions, please feel free to contact Bill Nelson or Kirk Peters. Textbook orders for summer 2021 and fall 2021 should be sent to ubs-textbooks@uiowa.edu.

Online Adds Project

Becky Tjelmeland, Pragati Tanwar - ITS, Cherrie Baird, Jessica Alberhasky - Office of the Registrar

History and overview

Cherrie Baird - Office of the Registrar

Fall 2016 – Drops went online
Fall 2017 - Withdrawals
Summer 2021 – adds online
Future – section and hours changes – can still use paper Change of Registration forms for now.
Emails used during COVID-19 for processing adds will be replaced with this new online process – thank you for all your patience and cooperation during the email process.
Fall 2020 – Our office met with ITS and colleges and more recently with a focus group of ADAs and instructors. Based on their feedback and ideas we have developed our plan.
The process is similar to drops, the student initiates in MyUI, student obtains their permissions, departments, advisors and deans authorize n MAUI. Once the last permissions obtained student can complete the add in My UI.
The new adds online process will be available to students the 6^th day of fall or spring, day 1 of winter and summer and day 1 of any off-cycle courses
Summer will be a good time to transition and work out any bugs to be ready for fall!
Contact us anytime with questions. cherrie-baird@uiowa.edu or registrar@uiowa.edu.

Online Add Demonstration

Becky Tjelmeland - ITS

Please see meeting recording at 32:00 minutes in.

New Registration Email

Jessica Alberhasky - Office of the Registrar

As part of the new online add process, departmental authorization is required. To ensure that we are directing students to the correct person, a new “Registration Email” field is being created. Rose Amelon has been reaching out to each department to collect this information. We suggest the use of a group email box so multiple individuals can manage these authorizations. This email will be found and used in the following locations:

Using this email address, departments will receive a daily email with students that have initiated an add request
In MAUI, within Academic Organization (Registrar tab) under the appropriate Academic Unit
In MyUI, with other departmental information
In MyUI when a student initiates an add under Departmental authorization instructions

Offerings Planner Updates

Renee Houser – Office of the Registrar

Please see “Offering Planner Deadlines” section below.

The week of April 5, 2021, a new tool was added to both the MAUI Planner and Offerings screens. The Average Historical Enrollment table was added to aid in our current and future curriculum planning. It is aimed provide realistic max enrollment projections related to historical average enrollments across the sections. This table compiles snapshots of both census and last day of session figures for the three previous like sessions representative of all section types within the particular course offering. The table is located on the following pages:

Edit enrollment counts from Section List
Add a new section from Section List
Summary tab for a section
Click on Optimum Enrollment on the Section Summary page, table appears on the resulting page
Click on Edit Optimum Enrollments on Enrollment Counts tab, table appears on the resulting page

Average Historical Enrollment Screenshot

Commencement and In-Person Event Updates

Sara Sullivan - Office of the Registrar

Information discussed can be found on Office of the Registrar Commencement Website.

Announcements

Exams

Summer Exam Needs Open April 14. If you have any questions or would like assistance in submitting final exam needs, please contact reg-exams@uiowa.edu.

Grades

Spring 2021 Final Grades Open May 5 - May 19
Final grades for off-cycle courses must be in Approved status within ten calendar days of the course's end date.

Offering Planner Deadlines

Classroom Scheduling is currently recalling classrooms assigned to zero enrollment classes. If your section should remain as scheduled, please contact Char Maher.

As announced earlier this week in the Iowa Now article, the academic calendars have been confirmed for our upcoming winter 2021 and spring 2022 sessions. As a result, the necessary adjustments have now been accommodated in the MAUI Academic Calendar to support the 4-week session for winter 2021 and is ready to be released to our campus.

Therefore, the MAUI Offerings Planner will open and available for you to access for winter 2021 and spring 2022 course offerings on Monday, April 5, 2021! You can update and submit your course offerings at any time from now until the end noted for each term in the tables below.

Winter Session: December 20, 2021 – January 14, 2022 (4-week)
Spring Session: January 18 – May 6, 2022, Final examinations May 9 – 13, 2022

Deadline	Winter 2021	Spring 2022
Planner open	Apr. 5, 2021 thru 11:59 p.m., June 11, 2021	Apr. 5, 2021 thru 11:59 p.m., July 6, 2021
Planner closed (Offerings Planner is always open for submission of non-UCR course offerings, editing instructor, textbook, MyUI descriptions, requirements, recommendations, restrictions, and registration information; and updating waitlist plans and syllabuses)	June 12, 2021 thru July 25, 2021	July 7, 2021 thru Sept. 19, 2021
Planner reopens for editing (Proof Period)	July 26, 2021 thru Aug. 8, 2021	Sept. 20, 2021 thru Oct. 3, 2021
MyUI course offerings and Schedule Builder available	Aug. 9, 2021	Oct. 4, 2021
Early Registration	Nov. 8-19, 2021	Nov. 8-19, 2021

Textbook Deadlines

Summer 2021

Early registration deadline: March 8
4 week prior to the start of the session deadline: April 20

Fall 2021

Early registration deadline: April 14
4 week prior to the start of the session deadline: July 26

Registration

Early Registration:

Summer 2021- March 8-12
Fall 2021- April 12-23

Prerequisite Deadlines:

Prerequisite Drop Date - UI Coursework: May 20, 2021
Prerequisite Drop Date – NonUI Coursework: May 13, 2021
Summer 2020 subsession and off cycle course prerequisite checking:

4 week and 6 week I: prerequisites not enforced
12 week, 8 week, and 6 week II: students not meeting prerequisite are notified a week prior to the drop date so they still have time to submit proof and prevent getting dropped from the course.
Student dropped for lack of prerequisite:

12 week: Dropped after the UI final Spring grade run if they have UI - In Progress prerequisite permission; for all other students it's the standard 3 days before the session begins
8 week and 6 week II: Dropped 3 days before the session begins
Off cycle: Dropped 3 days prior to the begin date of the course

Sample Plans

Now is the time to review your department’s Sample Plans to make sure they match your 2021-22 General Catalog pages. Sample Plans are created and updated through MAUI (not the General Catalog) and must be submitted by June 1 to guarantee placement in the General Catalog. Questions? Contact reg-sample-plans@uiowa.edu