January SASUG Meeting Agenda
Time and Location
10:30 am – 12:00 pm, Wednesday, January 13, 2021 - Meeting Recording
Agenda
MAUI 2.0 Preview
Bill Evanson, Becky Tjelmeland, Dennis Crall - ITS
The goal of MAUI 2.0 is to make system wide updates and improvements to MAUI. This fall the MAUI team has been working on modernizing our user interface to better align with new UI Branding. We plan on rolling these changes out the week of February 8th.
You can view a quick preview, here: https://www.maui.uiowa.edu/pub/design/new-look.page.
MAUI Help Site
Alysha Ahlf, Elissa Thoman, and Emily Johnson - Office of the Registrar
MAUI Help site is being developed to feature help pages with step-by-step instructions. The Office of the Registrar will partner with Admissions, Advising, Billing and Financial Aid to provide comprehensive MAUI Help pages.
We know it’s not always clear which office manages the different pieces in MAUI. With that in mind, we will organize content by user role instead of office, organized for Advisors, Faculty/Instructors and Staff. Will include a Glossary area where folks can search for content by specific topic.
Additionally, the MAUI Help Site will feature areas where we will highlight the following:
- help info for upcoming MAUI processes
- an area to indicate known MAUI issues and update when those have been resolved
- an area to provide information on scheduled MAUI processes (how often section vs course description info flows to MyUI, etc)
- an area to request training and an area to request MAUI access
The site will likely require HawkID and password to access content.
If there is information you have tried to find on our website or if you have ideas of content areas we could add, please email reg-maui-support@uiowa.edu to let us know.
CIP Code Updates in MAUI
Becky Keogh and Chris Carlson - Office of the Registrar
Becky Keogh and Chris Carlson presented on CIP code updates. Each program of study has a CIP (Classification of Instruction Programs) code which impacts reporting, financial aid, international students, and potentially more. The U.S. Department of Education releases new CIP codes every 10 years. A subset of these codes are labeled as STEM and can have an impact on an international student’s I-20.
The 2010 CIP codes are currently in MAUI and the Office of the Registrar is in the process of updating to the 2020 CIP codes. The federal government added hundreds of new codes for the 2020 set. Only three programs of study are affected by the update to 2020 and those are within Pre-Podiatry and Pre-Veterinary programs. All other CIP codes remain unchanged.
You can find a list of CIP codes here: https://nces.ed.gov/ipeds/cipcode/
STEM codes: https://studyinthestates.dhs.gov/stem-opt-hub/eligible-cip-codes-for-the-stem-opt-extension
You will be able to view if a CIP code is a Board of Regents STEM code or a Homeland Security STEM code in MAUI after the 2020 update is complete.
Fall Commencement Update
Sara Sullivan and Josh Hutchison - Office of the Registrar
Commencement went well and we highlighted the marching band’s wonderful contributions. We successfully completed our very first ALL IN HOUSE virtual production. We had a few things to address and we learned from it! We are confident in our ability to make adjustments to continue building upon the excellent foundation.
Josh Hutchison talked briefly about the success of the fall 2020 virtual commencement ceremonies. The UI Commencement Team along with ITS and OSC built an in-house RSVP system in MyUI, developed custom branded slides, and recruited name readers from campus. The President’s Office and collegiate coordinators were also crucial partners in this university wide effort.
A link to a ceremony webpage showcasing the IOWA Marching Band performing Pomp and Circumstance was shared in the chat:
https://commencement.uiowa.edu/ceremony/fall-2020/college-education-undergraduate-virtual-commencement-and-teacher-education
IVETS Move to Calvin Hall
Sara Sullivan - Office of the Registrar
IVETS has moved to the second floor of Calvin Hall! Room 207 is the main reception area and where most financial assistance will occur. 211 is the Veteran computer lab and 214 is the Veteran Lounge. 208 Calvin is a new classroom. IVETS Tutoring platoons and Veteran focused courses will be held in this classroom, but it is a general assignment classroom available for other courses, too. We are very excited to be welcoming students back to a new space with greater capacity. COVID protocols and capacity restrictions are still in place. At least 1 full time staff member will be in Calvin Hall during operating hours. The student Veteran spaces will be open extended hours.
Course Offering Calendar Updates
Renee Houser - Office of the Registrar
Proof Period
MAUI Offerings Planner is now open and available for you to access fall 2021 course offerings! Please be aware that the Course Offerings schedule for fall 2021 has been updated. The proof period will now run from Jan. 18 to Feb. 28, with MyUI Course Offerings available for students on March 1. We ask that departments and colleges submit their revisions no later than Monday, Feb. 22 to allow our office time to make the changes and have solid information available for students when displayed on MyUI the following week.
This proof period is an opportunity to review and update your course offerings and proof copy. Any sections still undergoing requested changes in workflow after the proof period will not be available for students to build schedules until they are in "Approved" status.
Course Offerings Update
As we look towards planning for fall 2021 courses, the University has decided to continue to use MERV-13 filters in buildings where they are currently being utilized. In fall 2020 and spring 2021, classes that were in buildings where it was not possible to use the MERV-13 filters were reassigned. The decision has made to continue this practice in fall 2021.
To assist with the reassignment of these class sections, as well as provide us with more flexibility, the decision has been made to move class sections with maximum enrollments of 150 or more to online for fall 2021. There will be a process by which colleges may request exceptions which is as follows:
- The Chair should contact the collegiate associate dean with any exception requests, including a rationale for why the class(es) should be taught in-person, by Monday, February 1st.
- Collegiate associate deans should e-mail Renee Houser (renee-houser@uiowa.edu) with the list of approved courses, including the rationale for each by Friday, February 5th.
- On February 8th, the Registrar Office will manually process all lectures in the 150+ category that have not received an approved exception.
Additionally, we will be resuming the previous practice and policy that any section scheduled to be held as fully online/web Delivery Mode should be created as an EX* DOE section. However, lectures that will be manually adjusted by the Office of the Registrar, will retain their standard section number as an Academic Unit Course Management Type.
Spring 2021 Reminders
For Spring 2021, use of the Instructor Request to Change Delivery Mode Form will resume on Monday, Jan. 25 for those instructors that wish to change the modality of their course to online or hybrid, temporarily or for the rest of the semester, after the session has begun.
Announcements
Exams
- Spring 2021 Final Examination Needs Tool is open for submission through Wednesday, Jan. 20 at 4:30 p.m. Please contact reg-exams@uiowa.edu after submission dates with any updates or questions.
- The Midterm Exam Needs Tool for Fall 2021 will open in MAUI beginning Monday, Feb. 1.
General Catalog
Grades
- Winter 2020 Grades - Grades entry will be available in MAUI for courses ending on or before Jan. 22. DEOs need to approve by 5 pm Wednesday, Jan. 27. Off-cycle final grades must be submitted and approved within ten calendar days of the course end date. If you have any questions, please contact reg-maui-support@uiowa.edu.
- Spring 2021 Attendance Lists Open Feb. 8 - 24
- Spring 2021 Midterm Class Lists Open March 10 - 24
Offering Planner Deadlines
- Classroom Scheduling is currently recalling classrooms assigned to zero enrollment classes. If your section should remain as scheduled, please contact Char Maher.
- The Jan. 4 deadline has passed for all undergraduate courses for changes in location, start and end time, or start and end dates with enough justification.
- Updated: Planner Review Period for fall 2021 from Jan. 18 – Feb. 28. We ask that departmental changes submit revisions no later than February 22 to allow for processing of information prior to the MyUI open date.
- Updated: MyUI Course Offerings Available and Schedule Builder Opens for fall 2021 on Mar. 1
- Beginning Jan. 25 any change of a delivery mode use of their F2F sections to online for any reason or duration requires use of the Instructor Request to Change Delivery Mode Form which will be located on the Home page of MAUI.
- Textbook Deadlines
- Summer 2021
- Early registration deadline: March 8
- 4 week prior to the start of the session deadline: April 20
- Fall 2021
- Early registration deadline: April 14
- 4 week prior to the start of the session deadline: July 26
Registration
- Prerequisite checking - Please be sure students have the appropriate prerequisite special permissions assigned (Permanent, Conditional-Proof Required, or Met-Proof Provided). Notification of potential prerequisite drops will be sent to students ten days prior to the semester for those with Conditional-Proof Required Special Permission. Students who fail to provide proof will be dropped from the course on Wednesday, Jan. 20. Once the prerequisite drop occurs, if a student wants to re-add to the course (or waitlist) they would need permanent or met permission; otherwise, they would be dropped again the same day.
- First day of classes for spring 2021 is Jan. 25
- Last day of MyUI registration is Jan. 31
- Waitlist functionality for full-semester length courses no longer in effect
- Late registration - last day for undergraduates and graduates is Feb. 8
- Create academic session for summer and fall 2021 on Feb. 5
- Students can be authorized for either summer or fall
- Capability to grant special permission for summer or fall
- Registration Day/Time Assignment
- Administrative view in MAUI; students able to view in My UI
- Summer 2021- Feb. 15
- Fall 2021- March 8
- Early Registration
- Summer 2021- March 8 - 12
- Fall 2021- April 12 – 23
- Seat reservation deadline:
- Summer 2021: 15
- Fall 2021: March 22
- How to request a seat reservation- Restriction and Seat Reservation Restriction Request form
Sample Plans
Now is the time to review your department’s Sample Plans to make sure they match your 2021-22 General Catalog pages. Sample Plans are created and updated through MAUI (not the General Catalog) and must be submitted by June 1 to guarantee placement in the General Catalog. Note: this deadline will be earlier next year to give our office the opportunity to publish the completed plans by June 1. Questions? Contact reg-sample-plans@uiowa.edu.