Time and Location
9:30–11 a.m., Wednesday, October 15, 2025
Please reach out to Jessica Alberhasky, if you would like a copy of the recording.
Agenda
Update on Inactive Course Process
Brittany Benda - Office of the Registrar
- As of 10/15/25, 74% of the inactive course forms have been processed
- The deadline for DEOs to approve inactive course forms in workflow is Wednesday, Oct. 22.
- Please send any feedback about this process or questions to reg-course-approval@uiowa.edu.
2026-27 Curriculum Cycle
Kristan Hellige - Office of the Registrar
- General Catalog opens for editing on Monday, Oct. 27
- Additional Catalog Editing Support
- MAUI Course Library: If curriculum changes require a new course to be created or an existing course is revised, these changes must be requested with course approval forms prior to catalog updates. Contact reg-course-approval@uiowa.edu with any Course Library questions.
- Degree Audits: The degree audit team continually reviews catalog pages after they have been fully proofed and applies curriculum edits as needed. Contact reg-degree-audit@uiowa.edu with any degree audit questions.
- Sample Plans: If catalog edits affect the curriculum reflected on a sample plan and an Update Form has not been submitted, the sample plans team will reach out to the program of study's Sample Plan Administrator to prompt an Update Form. Contact reg-sample-plans@uiowa.edu with any sample plans questions.
- Thank you to everyone who expressed interest in the curriculum management office hours. We will send a follow-up email with additional information soon!
- As you are working through your parts of the annual curriculum cycle, please don’t hesitate to reach out with questions at any time. We are happy to arrange a meeting with you if you are unable to make office hours.
Fall Final Grade and Prerequisite Run
Taylor Copp and Jessica Alberhasky - Office of the Registrar
- Final grades for the fall 2025 are due by 5:00 PM on December 24th. End-of-session processing will run overnight. The ITS - AIS team will be monitoring the process to ensure everything goes smoothly. Prerequisite checks and academic standing reviews will be held until the week of December 29th, this will allow our office to review student records and verify outputs before notifying collegiate offices.
- Submitting and approving grades can be tricky with the deadline close to the holiday break. Departments are welcome and encouraged to submit final grades as early as possible. Early submission helps ensure everything is processed smoothly and allows enough time for DEO approval.
- Instructors should submit all grades for DEO approval no later than December 23rd. This gives departmental DEOs sufficient time to review and approve. We strongly recommend coordinating with your department to align with their internal timelines.
- If there are questions about submitting final grades or want to confirm access ahead of time, feel free to reach out to reg-maui-support@uiowa.edu. We are happy to walk through the process or troubleshoot anything that comes up.
Restriction/Seat Reservation Reminder
Alysha Ahlf - Office of the Registrar
Alysha Ahlf reviewed upcoming deadlines for spring 2026 seat reservation submission and provided resources for departments to use. Please contact reg-maui-support@uiowa.edu if your department plans to submit spring 2026 seat reservations and has not yet done so.
Resources
MAUI and Campus Data Reports + UI Data Initiatives + Q&A
Dawn Moore and Matt Anson - ITS-Admin Information Systems, Kathryn Stoltenberg- Office of the Registrar
Dawn Moore gave a brief overview of Campus Data. Providing documentation on data formats and data literacy videos.
Matt Anson provided a presentation on the Data Strategic Plan and the formation of the Data SPARC. Data SPARC was charged to be a coordinating body – to work with our data colleagues to identify pain points around data, to build that ongoing collaborative dialog around data, streamline information sharing, and to cultivate a better data culture at Iowa.
Matt also spoke about the newly launched Data Hub website, which focuses on data governance, communities, literacy, and infrastructure.
Stump the Registrar Q&A
All Registrar Staff
Announcements
Exam Deadline
- Spring 2026 midterm exam needs opened Sept. 29
- The spring 2026 final exam needs tool will be open Dec. 15–Jan.14
Grades
- Fall 2025 midterm class lists are open Oct. 9–23
- Fall 2025 final grade submission will be open Dec. 10–24
Offering Planner Deadlines and Updates
- Nov. 11, 2025 –Jan. 25, 2026, the fall 2026 Course Offerings Planner is closed to editing.
- Classroom scheduling information (time/day, location, management type, delivery mode, credit hours) including fields related to scheduling requests (description, registration information) should be current and accurate for that session offering prior to submitting the section in workflow to avoid rejection. When Planner is closed, some section information for that session can still be edited; visit the MAUI Help Site for a list and description.
- Offerings Planner module in MAUI will remain open for sections in Planning status and courses requesting a non-university classroom (UCR) during the Planner closed period for classroom assignments. Users will need to wait until the Planner reopens to submit any sections requesting a UCR to workflow.
- The Planner for fall 2026 will reopen for the review period Jan. 26– Feb. 8, 2026. Once the Planner reopens, you can submit any changes or new sections you did not submit for fall 2026 before the Planner closed. This proof period will allow departments time to submit their offering prior to courses being viewable on MyUI on Feb. 9.
Textbook Deadlines
- Winter 2025/spring 2026 textbook deadline - Nov. 10 (should be finalized by Early Registration)
- Winter 2025 textbook deadline - Nov. 24 (no later than four weeks prior to start of session
- Spring 2026 textbook deadline - Dec. 22 (no later than four weeks prior to start of session)
Registration Deadlines
- Early Registration for winter 2025/spring 2026
- Student's winter 2025 and spring 2026 day and time assignments will run on Monday, Oct. 20
- Early Registration will take place Nov. 10–21 and Dec. 1–5
- Learn more on the Office of the Registrar Early Registration webpage and the MAUI Help Site
- Prerequisites are enforced during registration. Visit the Prerequisite Management page on the MAUI Help site for more information.
- Last day to drop full semester-length courses without collegiate approval for fall 2025 is Nov. 17
