Summer 2025 Course Offerings Schedule
| Planner Open |
6/10/24 – 8/5/24 |
| Planner Closed (Offerings Planner is always open for editing instructor, textbook, MyUI descriptions, requirements, recommendations, restrictions, and registration information; and updating waitlist plans and syllabuses). Planner remains open for courses using an arranged time/location, departmental space, and distance (EX) sections. |
8/6/24 – 9/15/24 |
| Planner Reopens for Editing (Proof Period) |
9/16/24 – 9/29/24 |
| MyUI Course Offerings and Schedule Builder Available |
9/30/24 |
| Early Registration |
3/10/25 – 3/14/25 |
Proof Period
There will be a two-week window to submit course offering changes prior to Schedule Builder going live in MyUI.
Off-Cycle Courses
If your department submits off-cycle courses, please be sure to double check the start and end dates.
Updating Summer 2025 Course Offerings
Scheduling regulations, departmental class-hour allocations, and information on contact hour calculations are located on the Office of the Registrar's website.
Course Offerings and Federal Financial Aid Compliance
The University of Iowa is a standard term school for purposes of federal financial aid. The Department of Education’s federal compliance issue relates to courses that start before, or end after, the published semester dates. These dates can be identified using the MAUI Academic Calendar within the grey session banner unless an alternate collegiate context calendar exists. Courses with dates that do not fall within University begin and end dates for the session will not be approved, even if the course may have been approved in the past. Instructors will need to adjust the dates to fit within the semester.
Date Validation Compliance
Course offerings with section dates that do not align with or fall within the university standard begin and end dates of the session will be restricted from submission into MAUI workflow. This includes date alignment with any courses that follow collegiate context calendars. Session date compliance action is essential to our institution adhering to federal compliance policy regulated by the Department of Education. Please see the Academic Calendar for verification of off-cycle dates. More information related to financial aid compliance policies can be found at Course Offering and Department of Education Financial Aid Compliance. Please send any questions related to offerings compliance via email to Registrar Offerings Compliance or by phone to Char Maher (5-0221) or Renee Houser (5-1202). As a result of the date validation programming in the MAUI Planner, Classroom Scheduling encourages departments to allow plenty of time for submission for any off-cycle section.
Course Scheduling Forecasting Tools
New forecasting reports have been created to aid departments in planning for upcoming terms and are housed in MAUI Reports. These instructional capacity forecasting reports are key in allocating the appropriate numbers and sizes of sections as well as capacity of instructional resources for a new academic term. This data will help the departments aid the Office of the Registrar in allocating our university classrooms to meet the demand across all colleges through the analysis of enrollment trends. We aim to take the guesswork out of the initial schedule building.
- Course Capacity Trend: section count, average optimum enroll count, average enroll count, average vacant count and average fill rate, and average enrollment by academic year for the courses selected
- Instructional Capacity - Course Fill Rate Trends: shows the trend of fill rates over the past four academic years
- Instructional Capacity - Matching Section Offerings to Demand: a list of courses for a selected session, the number of sections, the current and optimum enrollment, fill rate, open seats, restrictions, etc. with multiple sorting options
- Instructional Capacity - Year Over Year Demand Change by Subject: shows the demand change year over year for subjects within a course college
Additionally, two previously existing reports within the MAUI Reports portal may be of assistance:
- Historical Course Enrollment Counts: current and opt enrollment counts at the course level for one or multiple sessions using census and daily snapshots
- Section Heatmap: a graphical representation showing when sections are offered throughout the day and week
For any assistance in using these reports, please contact Char Maher.
TILE Classrooms
To request a TILE classroom, the instructor is required to have TILE training. If the instructor changes after the initial assignment of a TILE classroom, a room modification may occur IF the replacement instructor is not TILE-trained. For more information about TILE and training, see the TILE website.
Class Time
When requesting a university classroom, remember to offer your courses according to the approved class times time-block model. If you feel you have reason to appeal these class meeting times, the department chair should e-mail a justification to Renee Houser to request an exception. The Associate Provost for Undergraduate Education will make the final decision. See Exceptions to Standardized Time Block Schedule for more information.
Submit Course Sections to Workflow
The Submit to Workflow tab must be clicked to finalize submission of sections to workflow. If this step is missed, the request will not be submitted to the Office of the Registrar, no room assignment will be made, and the section will not appear on MyUI.
Sections That Will Not Be Offered
Please delete sections from the planner that will not be offered this session. This does not delete the course from the MAUI Course Library or General Catalog; it only indicates that the section will not be offered this session.
Assistance
For any assistance, please access Planner Help on the left-hand side of the MAUI Offerings Planner screen in the shaded area for access to course offering help guides. Additionally, there is a link for Planner Support where questions may be emailed to classroom scheduling staff.
Proof Copy
The Proof Copy link is located on the left-hand side of the MAUI Offerings Planner screen in the shaded area. To view the proof copy, select the fields to be displayed by using the arrow. Change the session date on the upper-right side of the screen and press the Go tab near the bottom of the page. A proof copy can be requested at any time and will show real time changes.
DEO and Campus Address Information
Check MyUI for current college/departmental information. Please email any changes to Registrar Academic Structure.
Questions?
If you would like course offerings training or have additional questions, please e-mail reg-maui-support@uiowa.edu.
